NCSU CALS Academic Programs -Policies, Regulations, and Procedures
Policies, Regulations, and Procedures
University Policy and Regulation website for academic affairs contains the full policies of NC State University. Selected policies, regulations, and procedures are discussed further below.

Many of the forms necessary for advisers to use are when working with policies are found at

Selected Policies/Regulations

Academic Difficulty (including Academic Warning, Academic Suspension, and Academic Probation)

AP tests - Advanced Placement Policy for AP exams

  • Description
    • Most CALS degree programs require ALS103 or 303 (refer to a student’s degree audit to see if this a requirement for their degree plan.
    • ALS103 is intended for new freshmen or transfer students with fewer than 45 hours, and new freshmen who have this requirement take it in their first term.
    • ALS303 is intended for transfer students and students with more than 45 hours.
  • Waivers
    • Intracampus transfer students who have taken a similar introductory course in another college can have this requirement waived. This waiver does not decrease the necessary hours to complete a degree.
    • Waivers may be granted for students who have taken one of the following courses:
      • D 100 (College of Design)
      • ED 100 (College of Education)
      • E101 (College of Engineering)
      • M100 (College of Management)
      • NR100 (College of Natural Resources)
      • PMS100 (College of Physical and Mathematical Sciences)
      • T101 (College of Textiles)
      • USC101 and 103 (First Year College)
      • USC298 (will count as ALS303 and fulfill the requirement)
      • USC103 (for Athletes)
      • FOR110
      • PRT 150

Course Load

Course Repeats
  • Course Repeat Regulation
  • Students wishing to repeat a course in excess of the maximum allowed attempts should obtain a Schedule Revision Form from the department offering the class and bring it to Registration and Records in 1000 Harris Hall for processing.

Course Substitutions
  • Course substitutions for courses outside of the GEP (both NC State Courses and transfer courses) must be approved by the department in which the student’s degree program is housed. Check with your department for the necessary form.
  • See General Education Plan (GEP) (below) for information about GEP course substitutions.

Examination Policies

General Education Plan (GEP)
  • GEP website
  • GEP requirement substitutions
  • Foreign Language Proficiency
    • GEP Website
    • Native speakers of languages other than English do not take the NC State Placement Test and do not receive credit for FL 101-202 in their native language. They do, however, fulfill the foreign language proficiency requirement. These students should visit the Associate Department Head for the Department of Foreign Languages and Literature to verify their foreign language proficiency.

Grade Exclusion

Late Schedule Revisions
  • Adding and Dropping Courses policy
  • Late schedule revisions are revisions that occur after University deadlines
  • Deadline: all requests must be submitted to CALS Academic Programs no later than 5pm on the Friday two weeks before the last day of classes. (CALS AP can time stamp forms, and Registration and Records will honor that stamp.)
  • Forms (available in departmental offices and CALS Academic Programs)
    • The Schedule Revision Form
      • Required for all late schedule revisions
      • It does not have a place for the adviser’s signature; advisers are encouraged to sign at the bottom of the form
    • Supplemental Data Form
      • Required to add a course after the deadline; drop below full time; drop, change to credit only, or change to audit after the deadline
      • Advisers sign Section 3 after the student has had the instructor sign.
    • Dropping below full time form. This form lists possible implications for a student to drop below full time standing, including degree progress, financial aid, athletic eligibility, student VISAs, health insurance, housing, and parking. Students must sign to indicate that they are aware of these issues.
    • Narrative form for late add or drop
  • Late schedule revisions requiring further documentation
    • Dropping a course, changing a course to credit only, or changing a course to audit can only be approved if there are documented extenuating circumstances—a medical condition, emotional/crisis situation, or personal hardship.
    • Documentation must come from a medical or counseling professional, and depending on the situation supporting documentation from religious officials, funeral homes, and employers may be acceptable. Students who seem to have such hardships but no documentation should be referred to the Counseling Center for assistance.
    • In most cases, these courses will remain on the transcript, but will be assigned a grade of "W" for withdrawal, and will not affect the student’s GPA.

Placement information


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