Hiring and Separating Check-Lists
- New Hire - EHRA (PAID)
- New Hire - EHRA (No Pay)
- New Hire - SHRA
- New Hire - Post Doc
- Separation/Retirement - EHRA, SHRA & Post Doc
* If EPA employee is separating and has worked less than 24 months please see the PRR 8.2.4. regarding annual leave pay-out.
* Final leave balances are required to be included in the Post Doc Separation packet.
*New Separation Action / Reasons effective March 1, 2011 - Review and select the most appropriate action and reason for separation.
New Hire Forms & Offer Letter Templates
- Background Check Disclosure Form : Please be advised that the background check form is no longer valid and background checks are now part of the new PeopleSoft JAR hiring process to be completed online by the candidate
- EHRA Offer Letter Templates
- I-9 List of Acceptable Documents
- Patent Agreement Form
- PIF - Personal Information Form (Permanent / Monthly)
- PIF - Personal Information Form (Termporary)
- Post Doc Medical Enrollment Form
- Post Doc Offer Letter Template
- SHRA Offer Letter Templates
- SHRA Time Limited Acceptance Form (Only required for time limited positions
- WES Education Verification Instructions - Any foreign national who is hired and their highest degree is from a foreign institution is required to have their degree verified through the WES System. This is required to be done and paid for by the employee.
* New * Required Forms for CALS Online - To start the process of creating/changing/updated any EPA, SPA or Post Doc position.
- ADAAA Checklist Form
- Required Information for EPA and Post Doc Actions Form
- Required Information for SPA Actions Form
Other Forms & Information
- Annual and Bonus Leave Payout Authorization Form
- CALS Action Request Form - This form is required to be sent with any type of action request. For New Hires complete ALL sections of the form. For all other actions complete sections 1, 2 & 4.
- Dual Employment - Link to Main Human Resources page with form
- E-Verify - Please visit the Human Resources International Employment website
- Employee Assigned Asset Tracking Form
- Faculty Startup Template
- Flat Rate Request Form
- How to Perform Search Match & Obtain POI (PeopleSoft ID#)
- Manual Check Request Form & Instructions
- Overdrawn Leave Request Form & Instructions
- EPA sample notification letter - Contact (in writing) all persons interviewed but not selected to let them know of your hiring decision. Maintain copies of these notification letters in the recruitment file.
- SPA sample notification letter - Contact (in writing) all persons interviewed but not selected to let them know of your hiring decision. Maintain copies of these notification letters in the recruitment file.
- Scholarly Reassignment For Faculty – link policy http://policies.ncsu.edu/regulation/reg-05-20-24 , instructions and form link http://www.fis.ncsu.edu/hr/forms/benefits/leave/schol-assignment.pdf
- Separation Checklist Form
- Transfer Employee Separation Checklist Form